Contrary to the first article in the series which focused on simple things that can be implemented, here I deal with concepts that seem to me to be profound and interesting, and that require, for the most part, reflection and time to learn more and then use them. Often, these are the foundational concepts in the books from which I drew them – even though there are some that don’t come directly from the ten books in the category – and I think that they all have the potential to change our view of the world with regard to their subject matter. Here they are without further ado:

1 – We are all more efficient when our mind is free of parasitic thoughts that endlessly invade it. When we reach a state of absolute concentration, where we are completely focused on the task at hand, we are capable of miracles, that is to say, of doing things more quickly and efficiently that we could have imagined. It is a state in which we can choose to dedicate ourselves completely to our tasks, without the slightest interruption, parasitic thought, daydream or other source of distraction, while remaining absorbed and in full possession of our faculties. A dream, is it not? It is what practitioners of martial arts call “mind like water” (Mizu-no-kokoro), and athletes call “being in the zone,” or psychologists the flow. Moments like this have no doubt occurred in your life. Were you performing, more satisfied with yourself and your accomplishments? No doubt you were.

It is possible to cultivate habits that allow you to reach this state frequently, to develop a system. GTD recommends a system completely based on writing in order to free our mind from all the thoughts that endlessly interrupt our concentration. Matthieu Ricard, in The Art of Meditation, tells us this is the best way to develop a more attentive mind, conscious of the present moment, free of all emotions and negative thoughts. There are no doubt many other ways to reach this state of mind, and the fact that it is described in multiple disciplines shows clearly that it is an important universal concept and that we will benefit by learning more about it.

To learn more:

• Review of The Art of Meditation
• Review of GTD
• And thousands of other internet resources …

2 – It takes years and years to completely master an art, a discipline, or a subject. To become a true master in a field, if that’s your goal, is a bottomless well that you never truly reach.

It was only 58 years ago that Twyla Tharp, famous American choreographer, and author of The Creative Habit, finally felt like a “master of choreography.” For the first time in her career, on the occasion of her 128^th ballet, The Brahms-Haydn Variations, she felt like a perfect master of all the components that make up the dance – the music, the steps, the symbolism, the use of people on the set, and clarity of the objective. She finally had the skills to fill the void between what she saw in her mind and what actually happened on the set. The achievement of mastery takes time. Be patient. Never give up. But how will you know when you have achieved mastery in something? Is it the total realization of your objectives, a feeling of inner completeness, the unequivocal respect of others? Why do you seek total mastery?

To learn more:

• Review of The Creative Habit

3 – On the other hand, understand that very often it is useless to seek perfection and that you can be happy with good results by carrying out 20% of the actions that lead to 80% of the result.

Effectively, perfectionism leads us on an endless quest and makes us concentrate on details that aren’t important, and that can be a means of procrastination – putting the most important things off until tomorrow. Now, Pareto’s Law tells us that in general, 20% of the objectives produce 80% of the results. The 80/20 percentage is of course not exact to last the decimal point in most situations, but it describes effectively the enormous imbalance which takes place in an incalculable number of fields; 20% of clients in a company make up 80% of its revenue (that’s the case in mine), 20% of countries in the world share 80% of the wealth, in these same countries, 20% of the population share 80% of the wealth, 80% of our work is finished in 20% of the time we allocate for it, 20% of blog posts are visited by 80% of the visitors, 80% of our annoyances come from 20% of our relationships (customers, friends, acquaintances, etc), 20% of our relationships bring us 80% of the love we need, etc. This concept may seem completely alien the first time that we are confronted with it, but its universality has been proven in many fields.

Imagine what would happen if you got rid of a maximum of 80% of the things you do and that only bring you 20% of your results, so that you could concentrate on what is really important? And why is it that this law is so universal? Does that mean something? Are there ways to concretely apply it in our lives? The wealth of questions and possibilities that this concept opens up is absolutely fascinating. It is worth learning more about it, from a practical and theoretical point of view, and I think that it is completely susceptible to changing our lives if we can find a way to apply it intelligently.

To learn more:

• Pareto’s Law
• The long tail, or how to get the remaining 20%, but with only 1% effort using new technologies
• Read Living the 80/20 Principal, less work and stress for more success and pleasure, which will explain the practice and theory in simple terms.
• Read The 4-Hour Work Week, an absolutely concrete and enthusiastic application of Pareto’s Law!
• And thousands of other internet resources…

4 – Our freedom in life is, like our freedom of movement in a building, in part defined by its structure. Effectively, everything has an underlying structure, whether it is physically like a bridge or a skyscraper or as immaterial as the plot of a novel or the form of a symphony. Our life is a structure, it is composed of multiple elements interacting with each other and with itself.

The structure determines the movements and behavior of the objects that comprise it, and:

1. We advance in life by taking the path of least resistance, the one which is easier to travel within our structure – just as it is easier to enter a room by the door rather than a window.
2. The underlying structure of our lives determines the path of least resistance.
3. The actual structure of our lives is in large part determined by the paths of least resistance in our past, at present almost completely forgotten.

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Thus:

5 – In order to live our dreams, it is preferable to change the structure of our lives rather than resolve our problems. Effectively, we can learn to recognize the structures that play a role in our life and change them so that we can create what we really want to create. But how do you change a structure? By creating. Often we think in terms of solving problems, but this approach only allows us to change some of the elements here or there without changing the structure, and this initial structure can only lead then to elements in their initial state.

When we try to solve a problem we are acting to remove something: the problem. When we create, we are acting to make something happen: creation. Therefore by thinking structurally, rather than saying “How shall I make this unwanted situation go away?” we say to ourselves “What structure should I adopt to create the results that I want to create?”

It is a radically different approach. And much more efficient. And which is best, once we have mastered it, for giving us the key to create the life we want rather than put up with a state of affairs that we don’t appreciate, to be proactive rather than reactive, in short to create out of our desires and our imagination rather than responding to the constraints and stimuli. Personally I find the concept of structure and the path of least resistance absolutely fascinating, because it is a sort of theory of individual freedom, the freedom of every human being to live the life he wishes for. It is a concept so rich and loaded that I haven’t stopped thinking about it since I read The Path of Least Resistance, the book that explains all this, and it is really beneficial to learn more about it. Is the actual structure of your life what you wish for? How was it created? Did you choose it or did it arise from elements beyond your control? Are you more focused right now on solving problems without seeking to change the underlying structure?

To learn more:

• Structuralism
• Systems
• Review of The Path of Least Resistance

6 – To renew your energy and that of your co-workers, concentrate on their strengths rather than their weaknesses. Efficient people renew their energy. They know they you can’t build on weakness. Their first task consists of gathering strength. They assign roles and promotions according to what men can do, by taking their good qualities more into considerations than their defects. Trying to staff an organization with men who have no weaknesses or “good subjects” leads to mediocrity, even incompetence. Strong men always have weaknesses: wherever there are mountains there have to be valleys.

Efficient people don’t ask themselves “How will he get along with me?” instead they ask “What can he bring to the table?” They don’t ask themselves “What is he capable of doing” but “What does he do especially well?” When they interview, they look for exceptional qualities in an important area rather than general skills. Finally, by concentrating on strengths rather than problems, you must inflate the possibilities and deflate the problems. This is a strong concept because it is actually applied very little. And for your own part, do you concentrate more on your strengths or your weaknesses? And what do you do with other people? Why do you think it is more important to focus on strengths? What is the ego’s role in self esteem deep down? Do you prefer doing things in an area in which you are gifted or where nature has given you no particular talent? Is the pleasure of doing something tied in some degree to the perfection with which we do it?

To learn more:

• Review of The Effective Executive
• Review of Strengths Finder 2.0: Now, discover your strengths

7 – Knowing how to manage computers – the skills of the 80s consisting of clicking buttons, making menu selections, opening or closing files – are no longer enough in the Information Age. The Information Age is characterized by the omnipresent, skyrocketing volume of bits that we deal with. Bits are everywhere today, traveling at the speed of light from one end our planet to the other and transport a quantity of information that is increasingly more significant, increasingly more different, and on a significantly increasing quantity of peripherals – computers, telephones, PDAs, MP3 players, vehicles and even refrigerators. The number of emails is exploding, new acronyms and new technologies appear every day and millions of people from students to doctors, from teachers to CEOs, from graphic designers to computer technicians, are overwhelmed by the amount of information that they receive every day and have to deal with.

For this worldwide problem there is a solution: learn to manage this mass of information by using good practices and good tools, in a process similar to learning how to read and write allows us manipulate symbols which form the written language. This talent is so important in this era of streaming information and communication that whoever has this skill can overcome the hurdle of overload, climb to the top of their profession, and enjoy a life with less stress, better health and more time for their family and friends.

Bits are heavy, you either consume them or ignore them. The fact that they are predominant today is due to their unique properties making them so desirable: they are very small, very fast, easy to acquire and created, copied and shared in almost infinite amounts, protected by the ravages of times and free from limitations of distance and space. Bits are however paradoxical: they don’t weigh anything yet they seem to weigh us down, they don’t take up any space, but they seem to always accumulate, they are created in an instant but they can remain indefinitely, they move at the speed of light, but they make us waste a lot of time.

Avoiding or ignoring these paradoxes only lead to being engulfed by the avalanche, fortunately, information management training teaches us how to avoid that.

Finally, learning to manage information is summarized by applying GTD and and the 20/80 rule to sort the information, while using good tools. This concept is fundamental for learning more and achiveing mastery in our era, and will become more so given the omnipresence of digital information tools leading to information all around us. Knowing how to manage information is for me as important today as it must have been to learn how to read and write in the 19^th century: it gives you a considerable advantage over those who have not mastered it.

To learn more:

• Review of Bit Literacy

8 – It is better to fail while trying to fulfill our dreams than not trying to fulfill them. A dream is transformed into an objective when it is assigned a time limit – and actions to get there. You should not be afraid of failure; it’s even very important. Failure is cool. It is an enormous source of learning, and can cause us to make progress in an area more quickly than years of apprenticeship with no setbacks.

What is also great about failing? In many ways, the creative act is a question of refinement. You suppress or modify bad ideas that didn’t work. That exercises our judgment. There are many ways to fail:

• Failure of skill. You have an idea in your head but you don’t have the required skill to implement it.
• Failure of concept. You have an idea that is poorly formed and doesn’t fit properly in your life.
• Failure of judgment. You leave something in your idea or your project which should have been taken out – and that results in imbalance in the total creation.
• Failure of nerves. The worst. You have everything you need except the necessary guts to follow through with your idea and explore it to its fullest potential.
• Failure of repetition. Despite having overcome one or more similar failures, you repeat the same mistakes.
• Failure of denial. The deepest. Creating something new and fresh is an act of daring, of presumption. You think that the world cares because you have something to say. And they don’t really care, you shut yourself up in denial feeling misunderstood and cursing a world that doesn’t understand your genius. Do you consider the fulfillment of your dreams as nothing but possible? Do you think that the mere act of trying to reach your dreams, the path, is more important than the fact of reaching them? – the destination? Do you experience or would you experience more pleasure by trudging along the path that leads to your dreams even if you are not sure of reaching your destination, than meandering along a sure path but one that you are not sure is taking you anywhere?

To learn more:

• Review of The Creative Habit
• Review of The Path of Least Resistance
• Review of Lead the Field

9 – In the end we are all powerful human beings who have a mountain of jewels inside us ready to be harvested, and we can learn to surpass ourselves to create the life we want. Learning, understanding, acting, creating, making mistakes and learning from these mistakes, trying and succeeding to constantly overcome our limitations, these I think are the ingredients for a life that is worth being lived, an exciting life full of challenges which we can turn to at the end and say “yes, I have lived well and that’s just as well”

translated by www.DeansResource.com

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7 weeks and 8 books after the start of my crazy Personal MBA Challenge, I am enjoying my first week without a book – I devoted it especially to implementing the GTD Method – in order to recommend to you 10 pearls of wisdom that I have chosen from these books. These are the ones that, from my experience as the founder and leader of a company, seemed to me the most useful and the most likely to lead to changes in our lives. Here they are:

1. The speed at which we read is an asset – or a burden – for our success. Do you know your reading speed? Take an online test, compare yourself with other readers and rank yourself. If you are under 350 words a minute, you can improve and get up to 450-500 words. Imagine the time you will save by increasing your reading speed by 50% or more: you will spend less time reading verbose, professional documents – reports, manuals, procedures, accounts – and you will be able to read meaningful non-fiction books more quickly, giving you benefits and advantages in your specialty. That’s even more true if you are a student. To get further, read 10 Days to Faster Reading. You can choose too more powerfuls tools like this audio program or these online classes.
2. Working on our strengths is more rewarding and more effective than overcoming our weaknesses. We are all human and thus limited: there are only a few areas where we are not good, and we are very good only where we have combined talent with hard work. Imagine that the result you get is nothing more than the simple equation talent x work = result. If you put that on a scale from 1 to 5, let’s say you work hard in an area where you are naturally average. The result will be 2 x 5 = 10. If you now work hard, but without pushing yourself too strenuously, in an area where you are naturally gifted, the result will be 5 x 4 = 20. But to really work on our strengths we must first know what they are, to do that read Strengths Finder 2.0.
3. Everything we do is rich with opportunities. They are right under our noses. But these opportunities don’t glow in the dark, nor are they written on billboards. To see them, you must look with new eyes. All too often we don’t question what already exists because if millions of people are doing it, it must be the best way to do it. But it’s not the best way, it’s the average, customary way. To find opportunities begin by taking an hour a day with a notebook to dissect your work. Try to see it through new eyes and examine all its components. Opportunities are there – fields of diamonds.
4. The power of the human brain is prodigious and we are under-utilizing it. How often do you go to the trouble of sitting down, quietly, taking a piece of paper, and thinking over your problems? We have the good fortune to be intelligent and educated, yet we don’t use this good fortune to its full potential, simply because we don’t take the time to think. There is, however, a simple way we can make better use of our brains; every day, take a piece of paper, write at the top your main objective, then write underneath all the ideas that come into your head to help you reach this goal. The first 4 or 5 will come easily. Then it will get harder. Don’t stop until you have written 20. Often, the last ones will be the most interesting and the best. You won’t want to keep or implement all the ideas, but even if we only do this 1 hour a day, 5 days a week, 40 weeks a year, we will have 4,000 ideas available to help us improve and reach our objectives. And it will only have taken 200 hours out of 8,760. If you subtract about 2,920 hours for sleeping, and about 1,645 hours for working, that leaves 3,995 for leisure. Never, in the history of humanity, have we ever had so much time to dedicate to something other than work. Using 5% of this additional free time to think could completely change our lives; a single great idea could revolutionize our work and our whole life. One out of 4,000. Or 40,000 – one great idea every 10 years would be more than enough!
5. Our success is built every week, and every day. Each day is one of the bricks that you use to build your house. Sometimes we watch a mason start to build a wall, brick by brick, and we dream of the work that still remains to be done. And then one day, several weeks or several months later, there is a whole house standing in the place where the mason was working. The same thing happens in our lives; if we position each of our stones successfully, we could build a great tower. To get in the habit of being successful, all we have to do is succeed at the little tasks that we assign ourselves every day. Try this idea which was purchased for $25 000: “Every day, write on a piece of paper 6 important tasks to do each day. Then categorize them in order of importance. Then do them, one by one. If you don’t get to the last ones, let it be because you couldn’t have accomplished them no matter what.” This method allows you to stop worrying about tomorrow. You can relax happily knowing that successfully completed tasks mean a successful day and these build a successful life. To know more about this and about the two preceding pearls, read Lead the Field.
6. We could be a lot more efficient if our mind wasn’t cluttered with parasitic thoughts about everything we have to do. To attain what practitioners of the martial arts call “mind like water,” or athletes call “being in the zone,” we must help our brain by alleviating it of the burdensome task which consists of remembering everything we have to do – a task which it performs badly and which takes a high amount of energy. To do this, we need to create a reliable system in which we place all the important tasks we have to do, categorized by priority, time, duration, necessary energy level…Whenever we have a free moment we reach into our task system and pick an important task to do according to our availability, the importance of the situation and our energy – and our mind will be free of the need to think about all those tasks. To learn how to implement such a system, read Getting Things Done – Organizing for Success.
7. Our office is not our inbox. Too often I see my clients’ offices covered in paper, files and binders to a point where you can’t even see what the desk is made of. How do you expect to have a clear, focused mind when your office looks like a battle field? How can you want to work if it’s like entering into a maze of papers when you arrive at work every morning? How can you be fast and efficient if you have to rummage through layers of documents for a quarter of an hour before you find such and such a formula – while praying that it doesn’t all collapse? A clean, tidy office, on which you can find essentials, is, on the other, an invitation for enthusiasm and performance in the morning and relaxing for the eyes and the mind, which are no longer distracted by a mountain of stuff. That is how our efficiency begins. In order to learn how to do it, read GTD or this simple method to get started.
8. Luck is a skill. To be open to luck, you must ardently seek the solution to something and be attentive to the smallest signs that lead in that direction. This is how it was with Newton and the apple (even if it’s really only a legend, the image is useful), the discovery of the vulcanization of rubber by Charles Goodyear, and many other scientific discoveries. In order to be lucky, you must improve your tolerance for ambiguity. Only plan up to a certain point. Leave room for chance. And focus yourself on your goal; you will know how to recognize luck that comes your way, seize it on the fly and transform it into opportunity.
9. It is very important to fail. The best failures are private failures that happen to you in the privacy of your office. These private failures are kind. What’s so great about this kind of failure? It’s simple: the more you fail in private, the less you fail in public. In any case, creating something means editing something. You suppress or modify bad ideas which won’t please the public or your clients. This exercises our judgment. There are several ways of failing:
   • Failure of skill. You have an idea in your head but you don’t have the required skills to put it into practice.
   • Failure of concept. You have an idea which is weakly constructed and is got a good fit with your lifestyle.
   • Failure of judgment. You leave something in your idea or your project that should have been cut – and that creates imbalance in the rest of your creation.
   • Failure of nerves. The worst. You have everything you need except the guts to stand behind your idea and explore it to its full potential.
   • Failure of repetition. In spite of having suffered one or more similar failures, you repeat the same mistakes.
   • Failure of denial. The deepest. Creating something new and fresh is a bold, presumptuous act. You think the world cares about what you have to say. And in reality it doesn’t care, you are sick with denial and feel misunderstood and curse the world that doesn’t understand your genius.

To learn about these two pearls in depth and discover how you can multiply your creative power, read The Creative Habit – Learn It and Use It for Life.

10. Nothing beats a good education wisely applied. Don’t be like all those who stop stop learning once they leave school. Read. Get involved in activities. Go for training. Create something. Take night classes. Have heated debates with different people, coming from various perspectives. Go from one social circle to another. Do something from time to time that you are afraid to do – a parachute jump, a public speech, approach a woman in the street. And above all apply yourself. Thinking without acting is just as stupid as acting without thinking. In this way you can create synergy which will feed off itself. A good thought is nourished by knowledge. Which in turn is nourished by good thoughts.

Let no-one be deluded that a knowledge of the path can substitute for putting one foot in front of the other.
M.C. Richards

Do you have your own reading pearls? If so, what are they?

Photo Credit Killermart

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